Privacy Policy

VIET JAPAN PARTNER COOPERATION CO., LTD.（hereinafter referred to as “the Company”.） recognizes the importance of protecting personal information. In order to thoroughly protect and manage such information, the Company will make every effort to protect the personal information provided by customers based on the basic policies set forth below.

1. Personal Information Handling System

In the Company’s business activities, the Company complies with laws and regulations, national guidelines, and other standards concerning the handling of all personal information handled by the Company. The Company strictly manages customer information by thoroughly educating personnel responsible for handling information internally, establishing and operating an internal management system such as internal rules and manuals, and implementing security measures for information systems.

2. Acquisition and Use of Personal Information

When acquiring and using customers’ personal information, the Company will clearly state the purpose of use and carry it out by lawful and fair means. The Company will not handle personal information beyond the scope of the stated purpose of use.

Purposes of use of personal information acquired by the Company

• Providing information and communications related to business operations such as proposals, services, seminars, surveys, etc.
• Sending seasonal greetings and similar communications.

3. Management of Personal Information

Personal information will be used within the scope necessary to achieve the purpose of use, and the Company will take necessary measures for the appropriate management of personal information, including the prevention of leakage, loss, damage, unauthorized access, and use beyond the intended purpose.

4. Provision of Personal Information

The Company will not disclose or provide personal information to third parties except in any of the following cases.

• When consent has been obtained from the individual.
• When it is necessary to protect a person’s life, body, or property, and it is difficult to obtain the individual’s consent due to urgency or similar circumstances.
• When it is necessary to cooperate with a national government agency, local public body, or a person entrusted by them in carrying out duties prescribed by laws and regulations.
• When personal information is provided in connection with the succession of business.
• When personal information is disclosed or provided to an outsourced contractor within the scope necessary to achieve the purpose of use.
• Other cases where disclosure or provision to a third party is permitted under laws and regulations.

5. Outsourcing of Personal Information Handling

When the Company provides personal information to a third party in order to outsource necessary administrative work, the Company will select an outsourcing contractor recognized as handling personal information appropriately, so that personal information will not be leaked by the third party or used beyond the intended purpose, such as being re-provided. The Company will also stipulate necessary matters in a confidentiality agreement and provide appropriate supervision.

6. Notification of Purpose of Use, Disclosure, Correction, Suspension of Use, etc. of Personal Information

With respect to customers’ personal information held by the Company, when a customer or the customer’s representative requests notification of the purpose of use, disclosure, correction, suspension of use, etc., the Company will respond within a reasonable period and scope based on laws and regulations.

7. Access Logs

Information about customers who access the Company’s website is recorded on an external server in the form of access logs. Access logs include the date and time of access, domain name, IP address, type of browser used, etc. This information is used for the operation of the website.

8. Scope of Application

Customers use this website at their own responsibility. The Company assumes no responsibility for any damages arising from the use of various types of information obtained using customers’ personal information from this website or from other websites linked from this website.

9. Continuous Improvement of the Personal Information Management System

The Company may review and revise this policy as appropriate. If this policy is revised, the Company will announce the revised content.